FAQ’S

  • We are by appointment only! We believe the venue should be private for the client who has booked. All tours can be scheduled through email and take place between 9:00am-5:00pm Tuesday-Friday if there is no event booked.

  • All decorating must take place within your rental period.

  • Clubhouse: 75-100 depending on floor plan.

    Grand Hall: 250-300 depending on floor plan and lay out. If more than 250 guests you will need to utilize the lobby for bar, buffet and cake.

  • 28- 60in round table

    19- 8ftx30in tables

    16- 8ftx18in tables

    6- 6ftx18in tables

    2- 6ftx30in tables

    1- half moon table

    2- 48in round table

    9- 30in high top tables

    2 mobile bars

    300 indoor chairs and 300 outdoor chairs

  • We do allow real candles as long as the flame is two inches below the glass line.

  • Yes, but all petals indoors or outdoors must be picked up by renter to avoid a fee.

  • Yes, we have an in house sound system that can play background music only.

  • Please email us at info@vinterratulsa.com to book your event. All bookings are on a first-come, first serve basis. We do not hold dates.

    At this time, we only do bookings 18 months out.

  • We allow sparklers, bubbles, cold sparklers, real petals, and attached streamers.

    We do allow biodegradable confetti, but it must be completely cleaned up, and we do charge a $200 fee for indoor use and $500 fee for outdoor use.

  • Yes! However, all alcohol will be collected from the suites when the hired officer arrives

  • Yes, security is required when serving alcohol. Vinterra will staff your officer for you. They arrive 30 minutes before the ceremony begins and leave at the end of your rental period. For any event with a guest count under 249, one security officer is required at $300. For any event with a guest count of 250 or over, two security officers are required at $600.

  • All alcohol must be served by a licensed and insured bartender. You are allowed to purchase and bring in your own alcohol. We do require you purchase Host Liquor Liability Insurance.

  • The Vinterra staff will set up all tables and chairs according to your floor plan submitted on All Seated. The Vinterra staff is not responsible for any room flip when having an indoor ceremony and reception.

  • All floor plans must be submitted through AllSeated.com, this is a free platform for you to create your own floor plan.

  • We have outdoor bistro lights over the deck and patio.

  • Vinterra is NOT responsible for the flip of the room when going from an indoor ceremony and indoor reception in the Grand Hall. Please check with your hired vendors (planner, caterer and florist) if they do not lead the room flip it will fall on your family and friends to flip the room

  • Yes! We require a minimum of a month of wedding planner. From past experience day of coordinators have been dropping the ball and our couples have had a poor wedding day.

  • Yes, however the only vendor restriction we have is on catering. We have a list of 11 preferred caterers that we ask you to choose from. Anyone outside of this list may be approved upon request if requirements are met. We have the right to refuse any catering service.

  • Yes, we have an elevator lift indoors and ADA ramps outdoors.

  • Yes, we allow both. However, for confetti, we have to charge a $200 clean up fee for indoor use, and a $500 fee for outdoor use. It must be biodegradable.

  • Yes, we require 25% down to book the date, the following payments are due in 25% increments at 180 days, 90 days and 30 days out from the wedding.

  • Yes, we have two spacious getting ready suits.

  • Yes, we have two private showers.

  • Military and first responders receive 10% off (first responders are police, EMSA and fire fighters, must be either client or parents of client.

    If you book within 24 hours of your tour we offer a 5% discount (must be paid by cash or check)

    January, February are 20% off.

    March is 10% off

    **Discounts do not stack

  • Yes! We ask that you assign someone to monitor the dog, any dog poop left or damages by the dog will ensue a fee of $500.

  • Yes, all wedding rentals include an hour rehearsal. Rehearsal times are based on availability.

  • Yes, one hour photoshoot is included with any wedding rental.

  • Yes, the grand hall and clubhouse have hourly rentals available during the week.

  • We have a massive paved parking lot with over 200 parking spaces.

  • Yes! $200 for the set up and breakdown of the outdoor ceremony chairs.

  • Nope, all tours take place Tuesday-Friday. We would love to give you a FaceTime tour if that works best for you

  • No, anything suspended in the venue must be hung by a licensed and insured professional. We will ask the florist for proof of insurance before it is suspended.

  • All wedding rehearsals are booked 30 days before the wedding. If you are interested in booking the Clubhouse for a rehearsal dinner, that may be booked 90 days before the dinner at an hourly rate.